The Centralized Contracting Unit (CCU) is part of the Human Services Department’s (HSD) Administrative Services Division. CCU, in collaboration with HSD’s divisions, administers HSD’s contracts, purchase orders (POs), and memorandum of understandings (MOUs) with the ultimate objective of supporting HSD’s work with the community. CCU collaborates closely with division and Fiscal staff in all phases of contract, purchase order, and MOU development, procurement, and monitoring. 

The CCU’s expertise and activities include the following:

• Development of MOUs (with and without fiscal components)
• Procurement, which includes the development of Request for Proposals (RFPs), Request for Quotations (RFQs), contract awards
• Contract development and amendment including development and modifications of contract scopes and budgets;
• Purchase order development and amendment
• Monitoring of contract or purchase order spending including invoice monitoring;
• Development of contract performance measures
• Communication with vendors; and
• Applying continuous quality and process improvement to procurement and contracting

In service to HSD’s mission and values, CCU has adopted the following:

Vision: Support and embrace all the values of the organization by:

• Developing and implementing consistent departmental standards for contracting;
• Creating a shared understanding of contracting best practices;
• Creating efficiencies by dedicating staff to the purpose of contract procurement, development, and monitoring, and;
• Expanding the department’s efforts of systematic performance review to contracted services.

Mission: Strengthen the department by supporting the development and administration of clear, measurable, and effective contracts that carry out the department’s mission.

Values:

• Partnerships
• Excellent Service
• Effective Practice